# Every booking, every talent, one calendar.

> Your bookers shouldn't have to ask around to find out whether someone is free. Every job for every talent sits on one shared calendar. If a talent is already confirmed elsewhere, you're warned before you confirm another booking.

## See the whole agency at a glance

When bookings live in each booker's own diary, nobody sees the full picture until something clashes. FlowboardPro puts shoots, castings, fittings, travel and anything else your agency books on one shared calendar. Everyone on the team works from the same schedule, and each booking type has its own colour, so a busy week is easy to scan.

- **Month calendar** for planning ahead and spotting busy weeks.
- **Daily agenda** for today's schedule: who's working, where, and for whom.
- **Your own booking types**, each with one of 18 colours.
- **All-day and timed bookings**, for a full shoot day or a 30-minute casting.

## Filter to what matters

A shared calendar is only useful if you can cut through it. Narrow it to one talent to answer "is she free on the 14th?" Narrow it to one booker to see their week, or to a tag to pull out a campaign, a client tier or anything else you track.

- **By talent**: one person's full schedule.
- **By booker**: the jobs a colleague has booked.
- **By tag**: any label you've put on bookings.

## Stop double-bookings before they happen

Double-booking a talent is one of the costliest mistakes an agency can make, and usually nobody notices until the day. When you add talent to a booking, FlowboardPro checks their confirmed jobs for any overlap and shows the clash while you're still editing. You can fix it before the client hears yes.

- **Automatic clash check** whenever you set talent and times on a booking.
- **Shows the conflicting job**, so you know exactly what it clashes with.
- **Works for all-day bookings too**, checked across the whole day.

## Bookings that carry the details

A booking in FlowboardPro is more than a block of time. It records the client, every talent on the job, what the client is billed and what each talent earns, in whatever currency the job is paid in. Hold a booking as a draft while it's being negotiated, confirm it when it's agreed, and mark it cancelled if it falls through, so the record stays intact.

- **Client and talent linked**, with several talent per booking.
- **Rates and fees.** The amount billed to the client and each talent's fee, in any currency.
- **Draft, confirmed, cancelled.** Only confirmed bookings count for clashes and invoicing.
- **Tags** for your own workflows.

## Ready to bill

Because each booking already holds the client and the rate, it doesn't need re-typing at month end. Confirmed bookings are ready to add to an [invoice](https://www.flowboardpro.com/features/accounting), and they feed the [roster and booker reports](https://www.flowboardpro.com/features/reports).

- **Invoice straight from a booking**, and each booking can be billed only once.
- **Reports use the same data**, so the numbers match the calendar.